Sharing Considerations for Applications

Consider how and when to share application information with applicants.

Before you set up your application, review these sharing considerations.

• Update your sharing settings so that portal users can see their application data and documents in the portal.
• Application decision records are automatically shared with Experience Cloud users on the date you set for the decision release and early application release. You can set these dates on the application timeline object.
  • If a Decision Release Date value isn't entered, application decision records aren’t shared with portal users.
  • If the Decision Release Date value is in the future, application decision records are shared on that date.
  • If the Decision Release Date value is the current date or in the past, application decision records are shared immediately.
  • For rolling admissions decisions, as previously noted, records are shared immediately when the Decision Release Date value is the current date or in the past. Alternatively, you can enter the same values in Application Open Date and Decision Release Date. This setup shares decision records as soon as they’re created, within the application time frame.
• Test the performance of your Experience Cloud site to account for all situations involving many users or high traffic, such as sharing application decisions on a specific day or time. See Performance and Scale of Your Experience Cloud Site.

Update External Sharing Settings

The external sharing settings specified in your org-wide defaults apply to users with a Customer Community Plus license. See Set Your External Organization-Wide Sharing Defaults.

Note The settings in this table are suggestions. Set access to each object to suit your implementation and needs.

Object	Access Type
Academic Term	Public Read Only
Academic Year	Public Read Only
Action Plan Template	Public Read Only
Application Decision	Private Important The default setting for application decision is Private. To avoid errors, don't change this setting for external users. You can disable automatic sharing.
Application Render Method	Public Read Only
Application Stage Definition	Public Read Only
Application Timeline	Public Read Only
Contact	Private
Contact Contact Relationship	Private
Examination	Public Read Only
Geo Country	Public Read Only
Individual Application	Private
Individual Application Task	Private
Learning	Public Read Only
Omni Data Transformation	Public Read Only
Omni Process	Public Read Only
Omni UI Card	Public Read Only
Party Role Relationship	Public Read Only
Person Education	Private
Person Employment	Private
Person Examination	Private
Person Language	Private
Preliminary Application Reference	Private
Program Term Application Timeline	Public Read Only