Find out who can see a file and their level of access. From the File Detail page, you can access a full list of every person or object the file is shared with.
Required Editions
| Available in: Salesforce Classic and Lightning Experience |
| Available in: Group, Essentials, Professional, Enterprise, Performance, Unlimited, Developer, and Contact Manager Editions |
The Shared With list on a file detail page shows you who the file is shared with and their level of access.
In Salesforce Classic, click Show All to open Sharing Settings, where you can:
- See who the file is shared with and their permission: owner, collaborator, viewer, or no access.
- To share the file with specific people, click People on the Sharing Settings dialog box.
- To share the file with specific groups, click Groups on the Sharing Settings dialog box.
- To share the file with a library, click Library.
- To create and share a link to the file, click Anyone with link on the Sharing Settings dialog box
- To remove the file and file link, if applicable, from everywhere that it’s been shared, click Make private.
-
If the file originated in a Salesforce CRM Content library, to remove the file from
everywhere that it’s been shared except the library, click Restrict
access.
Note Only owners and users with the “Modify all Data” permission can make a file private (
) or restrict access. -
To stop sharing the file with a person or a group, in the Sharing Settings dialog box, click
next to the person or group's name.