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Search CMS Content in Enhanced Workspaces

Find CMS content items within your enhanced CMS workspaces and folders. Use advanced search functions, such as wildcards and logical operators, to maximize your search results. Search results consist of matches for all text fields within CMS content items, including content title, body, and metadata. Both primary content and content variants are searched.

Required Editions

Available in: Lightning Experience
Available in: Enterprise, Performance, Unlimited, and Developer Editions
User Permissions Needed
To create a workspace in the Digital Experiences app:

Modify All Data

OR

Create CMS Workspaces and Channels
To delete an enhanced CMS workspace: A CMS workspace contributor role of content admin
To manage workspace details, content, contributors, languages, folders, and channels in a CMS workspace:

A CMS workspace contributor role of content admin

AND

if adding Experience Cloud site channels, Create and Set Up Experiences
To share or unshare an enhanced CMS workspace: A CMS workspace contributor role of content admin or content manager
  1. In Lightning Experience, from the App Launcher, open the Digital Experiences app (previously named Salesforce CMS).
  2. On the Digital Experiences Home tab, locate your enhanced workspace in the All CMS Workspaces table and click the workspace name.
  3. Enter your search query in the Search this workspace field.
    1. To search within only specific content types, click the All Content dropdown and specify a standard or custom content type.
    2. To adjust your search scope, use Salesforce Object Search Language (SOSL). SOSL supports the use of wildcards and logical operators like AND, OR, or AND NOT.
  4. As you type, search suggestions appear below the search bar. To jump directly to a suggested content item, click the suggestion in the dropdown.
  5. To run the search, press the enter key. The Search Results page shows all matches within the enhanced workspace.
Example
Example

To get results that match your exact search query and your exact search query plus additional characters, use the * wildcard in your search. A search for design* returns the results design, designs, designer, and designing. Here are some additional examples of how SOSL commands can impact your search results. For more ways you can use SOSL in your workspace searches, see FIND {SearchQuery}.

Search Query Search Results
Sm?th Smith, Smyth
Sm?th* Smith, Smyth, Smythe
“Joe” Joe, and not Joseph
coffee OR tea coffee, coffee beans, coffee drinks, tea, tea lattes

Search doesn’t review enhanced CMS workspace folder names.