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Set Up Course Search

To make upcoming and past courses and section details easily searchable on your Experience Cloud site, configure Course Search.

Required Editions

Available in: Lightning Experience
Available in: Enterprise, Unlimited, and Developer Editions with Education Cloud
User Permissions Needed
To set up Course Search and assign permission sets to users: Education Cloud Full Access

Before your start, make sure that you have configured learning courses and course offerings.

  1. Assign Permissions to your users. See Education Cloud Editions and Permissions.
    • Assign the Education Cloud for Experience Cloud Access permission set to Students.
    • Assign the Education Cloud Guest Access permission set unauthenticated guest users.
  2. Give Experience Cloud users access to the Course Offering object.
    Course offerings are sections of a learning course. Course offering records relate to an academic session within an academic term.
    1. From Setup, find and select Permission Sets.
    2. Select your cloned version of the Education Cloud for Experience Cloud Access permission set.
    3. Click Object Settings and then find and select Course Offerings.
    4. In the Object Permissions section, select Enabled for View All Fields.
  3. Make sure that your organization-wide sharing settings give users access to objects that you want them to see in Course Search.
    For example, Course Offering, Academic Term, Academic Session, and Learning Achievement.
  4. To make sure that unauthenticated guest users can use Course Search, give them Read access to the Waitlist Status field on Course Offering.
    1. From Setup, find and select Permission Sets.
    2. Select your cloned version of the Education Cloud Guest Access permission set.
    3. Click Object Settings, and then select Course Offerings.
    4. Click Edit.
    5. For Field Permissions, select Read Access for Waitlist Status.
    6. Save your changes.
    7. If you have added custom fields to the Course Offering, Learning, and Learning Course objects, repeat these steps to give guest users Read access to these fields.
  5. Add Course Search to a page on your Experience Cloud site.
    1. From Setup, find and select Digital Experiences, and then select All Sites.
    2. Open the Experience Builder of your Experience Cloud site and then select the page that you want to add Course Search to.
      Alternatively, create a standard page for Course Search depending on your intended user experience.
    3. From the Components panel, drag Course Search onto the page canvas.
      If you created a page for Course Search, make the page publicly available.
  6. Customize the details that you want to show in Course Search.
    1. On your Course Search page in Experience Builder, click the Course Search component.
    2. In the Configure Course Search Results section on the configuration panel, click Select, and then add up to five selected fields.
      There’s no validation to stop you from adding more than five fields, but only the first five are shown on the page.
    3. Save your selections.
    4. Similarly, add up to 10 selected fields to Course Details Fields.

      Accept the default options to show learning foundation items and learning achievements in the course overview.

    5. Similarly, add up to five selected fields to Course Section Details.
    6. If you don’t want to include the Subject field in Course Search, in the Basic Search section, deselect Subject.
    7. Publish your changes.

Course Search presents up to 15 academic terms for your search. To help students and staff make degree completion plans based on historical course offering data, make past academic terms show up in Course Search by setting an end date that’s before today’s date. To make an upcoming academic term show up in Course Search and available for enrollment in Course Registration, set the record to active.

If necessary, create a course offering schedule for each course offering to show section days and times in Course Search. To make a section’s days and times appear in Course Search, use the recurrence pattern builder on each course offering schedule record. For example, set the course offering frequency to weekly and to repeat on Mondays and Wednesdays.

SEE ALSO