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Create and Manage a Public Calendar or a Resource Calendar

Use a public calendar to manage group activities. For example, track a group’s events, such as marketing events, product releases, or training classes, or schedule a common activity, such as a team vacation. Use a resource calendar to schedule the use of a shared resource, such as a conference room or an overhead projector.

Required Editions

Available in: Salesforce Classic, Lightning Experience, and all versions of the Salesforce mobile app
Available in: All editions except Essentials,Group, and Personal Editions
User Permissions Needed
To manage public calendars: Customize Application
To manage resource calendars: Customize Application
To view a related record on an event: Users must have Read permission

You can create an unlimited number of calendars.

  • View and edit your existing public calendars and resource calendars.
    From Setup, enter Public Calendars and Resources in the Quick Find box, then select Public Calendars and Resources.
  • Create a public calendar or a resource calendar.
    1. Click New, name the calendar, select Active, and save the calendar.
    2. Click Sharing. Add the public groups, roles, or people you want to share the calendar with.
    3. In Calendar Access, specify the way you want to share the calendar.
      Hide Details
      Other people can see whether given times are available, but they can’t see other information about events in the calendar.
      Hide Details and Add Events
      Other people can see whether given times are available, but they can’t see details of events. Other people can insert events in the calendar.
      Show Details
      Other people can see detailed information about events in the calendar.
      Show Details and Add Events
      Other people can see detailed information about events in the calendar, and they can insert events in the calendar.
      Full Access
      Other people can see detailed information about events in the calendar, insert events in the calendar, and edit existing events in the calendar.
  • Delete a public calendar.
    1. From Setup, enter Public Calendars and Resources in the Quick Find box, then select Public Calendars and Resources.
    2. Click Del next to the name of a calendar.

Ensure that users have the appropriate permissions. For example, an event invitee who doesn’t have “Read” permission on opportunities can’t view the opportunity associated with the event.