---
schema_version: "1"
id: 39be4ecdabe7f85842d9b5c4de1c4755408ef81446cbbd8b80cef653bce45498
title: Simple Steps to Publish a Workbook
collection: tableau
version: next
locale: en-gb
portal_url: https://docs.salesforce.com/tableau/next/en-gb/pro/desktop/publish_workbooks_share.md
canonical_url: https://help.tableau.com/v0.0/pro/desktop/en-gb/publish_workbooks_share.htm
source_site: help.tableau.com
content_type: documentation
content_hash: 38843e39e7e371fde9736e9086d7c8223ecba2b25c4c0cb41600e88c7fe183e2
description: Simple steps to publish a workbook to Tableau Server or Tableau Cloud.
---
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# Simple Steps to Publish a Workbook

When you want to share a workbook with your colleagues, you can publish it to Tableau Server or Tableau Cloud with a few simple clicks. There, other people can view it, interact with it, and even edit it if their server permissions allow.

Before you publish your workbook, make sure you know the following:

- The name of the server and how you sign in to it. If your organisation uses Tableau Cloud, you can click the Quick Connect link.
- Any publishing guidelines your Tableau administrator might have, such as the name of the project you should publish to.

## Publish your workbook

1. With the workbook open in Tableau Desktop, click the Share button in the toolbar.
    
    ![Share icon - tick to share your workbook on the server.](/tableau/next/en-gb/pro/desktop/en-gb/Img/share_button.png)
    
    If you’re not already signed in to Tableau Server or Tableau Cloud, do so now. If you don’t have a site yet, you can create one on Tableau Cloud.
2. In the Publish Workbook dialog box, select the project to publish to.
3. Name the workbook according to whether you’re creating a new one or publishing over an existing one.
4. Under Data Sources, select Edit. For Authentication, select Allow refresh access or Embed password.
    
    For some data connections, only one authentication option appears. If None shows, leave it set to that.
    
    ![](/tableau/next/en-gb/pro/desktop/en-gb/Img/publish-workbook-manage-datasources.png)
5. Click Publish.
    
    If this is your first time publishing a workbook, test it on the server and work out any glitches before letting other users know the workbook is available.

For more details, see these topics:

- [Comprehensive Steps to Publish a Workbook](https://help.tableau.com/v0.0/pro/desktop/en-gb/publish_workbooks_howto.htm)
- [Publish a Data Source](https://help.tableau.com/v0.0/pro/desktop/en-gb/publish_datasources.htm)
- [Set Credentials for Accessing Your Published Data](https://help.tableau.com/v0.0/pro/desktop/en-gb/publishing_sharing_authentication.htm)

## Let others know the workbook is available on the server

1. Make sure your colleagues can access the site and project you published to.
2. Send them [a direct link to your workbook](https://help.tableau.com/v0.0/pro/desktop/en-gb/shareworkbooks.htm).
3. After they sign in, the workbook opens for viewing, interacting or editing.