---
schema_version: "1"
id: 951b2a75e141f949595e46228f4c0d21d61a657c027dd8efbfdaf5f085a926bc
title: Use Workflows in CMS
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/xcloud/264-0-0/cms_workflows_access.md
canonical_url: https://help.salesforce.com/s/articleView?id=xcloud.cms_workflows_access.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: 748cd2448490432d087532a238f1e9d016e9eb082962ea9f1b08c6f24c0393a1
description: Workflows are built on Flow Orchestration and with them you can create processes that are attached to CMS content items. From a content item, launch a ready to use flow such as an approval, a translation, or another process that you can create from scratch. Modify workflows in Flow Builder and create multiple, selectable workflows for various use cases.
products:
  - Salesforce CMS
  - Cross Cloud
release: "264"
---
# Use Workflows in CMS

Workflows are built on Flow Orchestration and with them you can create processes that are attached to CMS content items. From a content item, launch a ready to use flow such as an approval, a translation, or another process that you can create from scratch. Modify workflows in Flow Builder and create multiple, selectable workflows for various use cases.

### Required Editions

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small edition"><colgroup><col></colgroup><tbody><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: Lightning Experience</td></tr><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: <strong>Enterprise</strong>, <strong>Performance</strong>, <strong>Unlimited</strong>, and <strong>Developer</strong> Editions</td></tr></tbody></table>

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small permission">
        <colgroup>
          <col style="width:50%">
          <col style="width:50%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="colgroup" class="slds-cell-wrap" colspan="2" style="text-align:center;vertical-align:top;" id="d10985e66">User Permissions
              Needed</th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d10985e66 ">To create a workflow:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d10985e66 ">Manage Flows</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d10985e66 ">To execute a flow:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d10985e66 ">Run Flows</td>

          </tr>
        </tbody>
      </table>

![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-xcloud-communities_managed_content-264-0-0-production-enus/8b149fc1-875c-4018-8e9e-2843a2196457/images/icon_note.png)

Note When you turn on Workflows, the Basic Approval Request workflow is automatically available in your workspace. The feature includes flows that are ready to use.

To launch a workflow:

1. In Lightning Experience, from the App Launcher, open the Digital Experiences app (previously named Salesforce CMS).
2. Open an enhanced CMS workspace and select a content item. Workflows appear on the content details page.
3. From the dropdown list, select a workflow and click **Start**.

![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-xcloud-communities_managed_content-264-0-0-production-enus/8b149fc1-875c-4018-8e9e-2843a2196457/images/icon_note.png)

Note You can’t cancel a running workflow from your CMS workspace.

The example workflow uses the Content Author and Content Manager roles to automatically assign workflow steps to the users assigned to those roles. To learn more about roles in Salesforce CMS, see [Role-Based Access in Salesforce CMS](https://help.salesforce.com/s/articleView?id=xcloud.cms_access_control_overview.htm&release=264.0.0&type=5 "Use role-based access to control who does what in each CMS workspace. Contributors are users or public groups in your org that you add to your CMS workspace. Contributors can belong to more than one workspace and have specific roles in each workspace, according to the level of access they need.").

#### See Also

- [Anatomy of the Basic Approval Request Workflow](https://help.salesforce.com/s/articleView?id=xcloud.cms_workflows_basic_approval.htm&release=264.0.0&type=5 "Workflows and approvals are built using Flow Orchestration technology. Salesforce Flow Orchestration was created so you can quickly create sophisticated, multi-user, multi-step automated business processes without code. Enhanced CMS workspaces include a pre-existing approval workflow that you can use to get started.")
- [Building Blocks of a CMS Workflow](https://help.salesforce.com/s/articleView?id=xcloud.cms_workflows_building_blocks.htm&release=264.0.0&type=5 "CMS workflows are built on Flow Orchestrations that use common flow and orchestration elements in addition to process and step types that are unique to CMS.")