---
schema_version: "1"
id: a2ca18f922f1fd326bd32d158087a1d8de195f840d46e370c2485bd663fc1f93
title: Archive Admin Permissions
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/xcloud/264-0-0/archive_admin_permissions.md
canonical_url: https://help.salesforce.com/s/articleView?id=xcloud.archive_admin_permissions.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: 9b28e158b844e13bccf521ec768bcd6ec49d7da6219c537f40b9059b5cbce0dc
description: To secure sensitive archived data and manage storage efficiently, configure granular access levels for admins and end users. A role-based approach restricts unarchive or purge capabilities to authorized users or teams based on their specific operational requirements.
products:
  - Salesforce Platform
  - Cross Cloud
release: "264"
---
# Archive Admin Permissions

To secure sensitive archived data and manage storage efficiently, configure granular access levels for admins and end users. A role-based approach restricts unarchive or purge capabilities to authorized users or teams based on their specific operational requirements.

  
| Permission Label | Description | API Name |
| --- | --- | --- |
| Archive Abort Archive Activity | Abort archive activities in progress. | `ArchiveAbort` |
| Archive Abort Export Activity | Abort export operations currently running. | `ExportAbort` |
| Archive Abort Unarchive Activity | Abort unarchive operations in progress. | `UnarchiveAbort` |
| Archive Activities Sidebar | Access the Activities Sidebar page. | `ActivitiesSideBar` |
| Archive Analyzer | Run storage analysis and create archive policies from the Storage Analyzer workflow. | `ArchiveAnalyzer` |
| Archive Define Archive Policy | Create and manage archive policies. | `DefineArchivePolicy` |
| Archive Define Purge Policy | Create and manage purge policies. | `DefinePurgePolicy` |
| Archive Download Files | Download archived files. | `DownloadFiles` |
| Archive Enable Export | Export archived records and files. | `Export` |
| Archive Enable Unarchive | Unarchive archived records and files. | `Unarchive` |
| Archive Enable Unarchive via SDK | Unarchive archived data by using SDK integrations. | `UnarchiveSdk` |
| Archive Import Data | Import data into Archive. | `ImportData` |
| Archive Launch Application | Open and use the Archive app. | `RunArchiveApp` |
| Archive Override Widget Sharing Rules | Override widget sharing restrictions. | `ArchiveOverrideWidgetSharingRules` |
| Archive Perform Legal Hold | Apply legal holds to records. | `PerformLegalHold` |
| Archive Remove Legal Hold | Remove legal holds from records. | `Unhold` |
| Archive Right to be Forgotten | Use the Right to Be Forgotten (RTBF) GDPR functionality to delete data. | `Rtbf` |
| Archive Settings | Access and edit Archive settings. | `ArchiveSettings` |
| Archive Use Archive App | Access the archive app for general operations. | `UseArchiveApp` |
| Archive View Activities Page | View the archive activities page. | `ViewActivitiesPage` |
| Archive View Archived Records | View archived records. | `ViewArchivedRecords` |
| Archive View Global Search Page | Access the archive global search page. | `ViewSearchPage` |
| Archive View Legal Hold Report Page | View the legal hold report page. | `ViewLegalHoldReportPage` |
| Archive View Policies Page | Access the Archive policies list view. | `ViewPoliciesPage` |
| Archive View Settings Page | View the archive settings page. | `ViewSettingsPage` |

![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-xcloud-setup-264-0-0-production-enus/6f21df35-9ea0-4f53-ac94-45c3b5dfd5bc/images/icon_note.png)

Note Some permission names still reference "widget" because they match the labels in the product UI.

## Role-Based Assignment Examples

Not every user needs full Archive access. Use these examples to assign granular permissions.

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small ">
        <colgroup>
          <col style="width:20%">
          <col style="width:40%">
          <col style="width:40%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d145005e411">Role</th>
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d145005e414">Access Granted</th>
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d145005e417">Permissions Needed</th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="Role" class="slds-cell-wrap" style="vertical-align:top;" headers="d145005e411 ">Standard End User (Viewer)</td>

            <td data-label="Access Granted" class="slds-cell-wrap" style="vertical-align:top;" headers="d145005e414 ">See archived records in the Archive component without unarchiving
              or deleting data.</td>

            <td data-label="Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d145005e417 ">
              <p>Archive View Archived Records</p>
              <p style="margin-bottom:0;">To prevent file downloads,
                clone the standard permission set and remove the Download Archived
                Files system permission.</p>
            </td>

          </tr>
          <tr class="">
            <td data-label="Role" class="slds-cell-wrap" style="vertical-align:top;" headers="d145005e411 ">Compliance and Security Officer</td>

            <td data-label="Access Granted" class="slds-cell-wrap" style="vertical-align:top;" headers="d145005e414 ">Manage data retention and permanent purging without giving
              full Salesforce Admin rights.</td>

            <td data-label="Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d145005e417 ">Archive Purge Policy Permission, Archive Legal Hold Admin,
              and Archive Search</td>

          </tr>
          <tr class="">
            <td data-label="Role" class="slds-cell-wrap" style="vertical-align:top;" headers="d145005e411 ">Help Desk User</td>

            <td data-label="Access Granted" class="slds-cell-wrap" style="vertical-align:top;" headers="d145005e414 ">Restore records archived by mistake.</td>

            <td data-label="Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d145005e417 ">Archive Enable Unarchive, or Archive Unarchive SDK for
              custom tools</td>

          </tr>
        </tbody>
      </table>