---
schema_version: "1"
id: 30c82feb21873e6b9445f83b105557bd871bd125c2ca75502ae525b59ce98200
title: Grade Enrollment
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/sfdo/264-0-0/k12_grade_enrollments.md
canonical_url: https://help.salesforce.com/s/articleView?id=sfdo.k12_grade_enrollments.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: ada790dc877aea1f58798f637b3e2f06335304d98c85098e9a4c1a972f558692
description: Grade Enrollment represents student's enrollment in a grade at an educational institution.
products:
  - Education
release: "264"
---
# Grade Enrollment

Grade Enrollment represents student's enrollment in a grade at an educational institution.

- **[Sample Uses for Grade Enrollment](https://help.salesforce.com/s/articleView?id=sfdo.k12_grade_enrollments.htm&release=264.0.0&type=5)**  
    Use Grade Enrollment to track student's grade level, including details such as:
- **[Configure Grade Enrollment](https://help.salesforce.com/s/articleView?id=sfdo.k12_grade_enrollments.htm&release=264.0.0&type=5)**  
    Consider these updates, depending on which version of K-12 Architecture Kit you originally installed.
- **[Create or Update a Grade Enrollment Record](https://help.salesforce.com/s/articleView?id=sfdo.k12_grade_enrollments.htm&release=264.0.0&type=5)**  
    Create and add details to grade enrollment records for your students in K-12 Architecture Kit.

## Sample Uses for Grade Enrollment

Use Grade Enrollment to track student's grade level, including details such as:

- The start and end date of the enrollment.
- The reason a student's enrolling (for example, skipping a grade or transferring in) or the reason for exit (for example, expelled or no show).
- The status (for example, "Former" for completed grade levels).

## Configure Grade Enrollment

Consider these updates, depending on which version of K-12 Architecture Kit you originally installed.

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small ">
          <colgroup>
            <col style="width:50%">
            <col style="width:50%">
          </colgroup>
          <thead class="slds-text-title_caps ">
            <tr class="">
              <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d23061e125">If Installed Before Version</th>
              <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d23061e128">Configuration Task</th>
            </tr>
          </thead>
          <tbody>
            <tr class="">
              <td data-label="If Installed Before Version" class="slds-cell-wrap" style="vertical-align:top;" headers="d23061e125 ">1.18</td>

              <td data-label="Configuration Task" class="slds-cell-wrap" style="vertical-align:top;" headers="d23061e128 "> Add the Education History lookup field to the K12 Kit Grade Enrollment Layout, as needed. Learn how to <a href="https://help.salesforce.com/s/articleview?id=sfdo.eda_add_lookup_field.htm" target="_blank">Add a Lookup Field to a Page Layout</a>. </td>

            </tr>
            <tr class="">
              <td data-label="If Installed Before Version" class="slds-cell-wrap" style="vertical-align:top;" headers="d23061e125 ">1.6</td>

              <td data-label="Configuration Task" class="slds-cell-wrap" style="vertical-align:top;" headers="d23061e128 ">
                <ul>
                  <li>
                    <p>Remove the <samp class="parmname">Graduated</samp>, <samp class="parmname">Pre-Registered</samp>, and <samp class="parmname">Transferred Out</samp> picklist values from the Status field. </p>
                  </li>

                  <li>
                    <p>Update the Entry Reason picklist to include <samp class="parmname">Other</samp>, and alphabetize options, with <samp class="parmname">Other</samp> at the end. </p>
                  </li>

                  <li>
                    <p>Update the Exit Reason picklist to include <samp class="parmname">Skipped Grade</samp> and <samp class="parmname">Other</samp>, and alphabetize options, with <samp class="parmname">Other</samp> at the end.</p>
                  </li>

                </ul>
              </td>

            </tr>
            <tr class="">
              <td data-label="If Installed Before Version" class="slds-cell-wrap" style="vertical-align:top;" headers="d23061e125 ">1.5</td>

              <td data-label="Configuration Task" class="slds-cell-wrap" style="vertical-align:top;" headers="d23061e128 ">
                <p>Create a K-12 All Grade Enrollments list view with this recommended configuration.</p>
                <ul>
                  <li>
                    <p>Sharing Settings: All users can see this list view</p>
                  </li>

                  <li>
                    <p>Filter by Owner: All grade enrollments</p>
                  </li>

                  <li>
                    <p>Display order: Grade Enrollment Name, Contact, Grade Level, Status, Start Date, End Date</p>
                  </li>

                </ul>
              </td>

            </tr>
            <tr class="">
              <td data-label="If Installed Before Version" class="slds-cell-wrap" style="vertical-align:top;" headers="d23061e125 ">1.2</td>

              <td data-label="Configuration Task" class="slds-cell-wrap" style="vertical-align:top;" headers="d23061e128 ">
                <ul>
                  <li>
                    <p>Add the Grade Enrollments related list to the K12 Kit Student Layout for the Contact object. Learn about updating layouts in <a href="https://help.salesforce.com/s/articleview?id=sfdo.eda_display_cust_obj_post_rel.htm" target="_blank">Display a New Custom Object After a Product Release</a>.</p>
                  </li>

                  <li>
                    <p>Add the Current Grade Level lookup fields to the K12 Kit Student layout. Learn how to<a href="https://help.salesforce.com/s/articleview?id=sfdo.eda_add_lookup_field.htm" target="_blank"> Add a Lookup Field to a Page Layout</a>.</p>
                  </li>

                  <li>
                    <p>Add a Current Grade Level picklist to the K12 Kit Student Layout.</p>
                  </li>

                </ul>
              </td>

            </tr>
          </tbody>
        </table>

## Create or Update a Grade Enrollment Record

Create and add details to grade enrollment records for your students in K-12 Architecture Kit.

1. From the student's Contact record, enter a value for Current Grade Level. When you **Save** the record, we automatically create a Grade Enrollment record for the student and set its status to Current.
    
    ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-k12_architecture_kit-264-0-0-production-enus/aa53d0d1-adc5-4af6-adb8-c34704f68202/images/icon_note.png)
    
    Note If the student already has a Grade Enrollment with a Current status, that record's status is updated to Former when you save the Contact record.
2. To add details to the Grade Enrollment record, in the Grade Enrollments related list, click **Edit** from the actions menu next to the newly created record, make your changes, and click **Save**.