--- schema_version: "1" id: 956de1e4886539f868d8788e9b62ec653c50a8046fb71f4027aebcf27bf3851a title: Create Multiple Applications Using Flow collection: admin version: current locale: en-us portal_url: https://docs.salesforce.com/admin/current/en-us/sfdo/264-0-0/gm_set_multi_apps.md canonical_url: https://help.salesforce.com/s/articleView?id=sfdo.gm_set_multi_apps.htm&release=264.0.0&type=5 source_site: help.salesforce.com content_type: documentation content_hash: 83c2207450727b7702e138af81abc9709bd5055d4a1d64e9da79965191776a0a description: Your organization may have need to have more than one application form. For example, a grant application may look and function different from a scholarship application. You can designate a specific application on a Funding Program using flows and the Application Form field. products: - Nonprofit release: "264" --- # Create Multiple Applications Using Flow Your organization may have need to have more than one application form. For example, a grant application may look and function different from a scholarship application. You can designate a specific application on a Funding Program using flows and the Application Form field. ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/images/icon_note.png) Note Follow these steps each time you add a new flow for an application form to make sure the flow's API name is added to the Application Form field values. - **[1\. Create a New Flow](https://help.salesforce.com/s/articleView?id=sfdo.gm_set_multi_apps.htm&release=264.0.0&type=5)** You can create a new flow by cloning an existing flow or starting from scratch. The Create Application flow is already included in Grants Management, so we'll clone it to get started. - **[2\. Activate the Flow](https://help.salesforce.com/s/articleView?id=sfdo.gm_set_multi_apps.htm&release=264.0.0&type=5)** Activate the flow so it can be assigned in a Funding Program's Application Form field. - **[3\. Get the Flow API Name](https://help.salesforce.com/s/articleView?id=sfdo.gm_set_multi_apps.htm&release=264.0.0&type=5)** Find the flow's API name to add to the Application Form field. - **[4\. Add the API Name](https://help.salesforce.com/s/articleView?id=sfdo.gm_set_multi_apps.htm&release=264.0.0&type=5)** Add the API name of the flow to the Application Form field's values. The values available in the Application Form field are dependent on having an active flow and adding the flow's API Name as a value to the Application Form field on the Funding Program. - **[5\. Assign a Flow to a Funding Program](https://help.salesforce.com/s/articleView?id=sfdo.gm_set_multi_apps.htm&release=264.0.0&type=5)** Assign the flow you created on a Funding Program. The options in the Application Form field are dependent on the values that exist in the Application Form field in the previous step. ## 1\. Create a New Flow You can create a new flow by cloning an existing flow or starting from scratch. The Create Application flow is already included in Grants Management, so we'll clone it to get started. ![Clone and save the flow.](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/grants_management/images/multiappsclone_flow_.png) 1. Click ![Setup icon](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/resources-product/images/setup.png), then click **Setup**. 2. Enter Flows in the Quick Find box, then click **Flows**. 3. Click **Create Application**. 4. Click **Save As**. 5. Click **A New Flow**. 6. Enter a Flow Label. 7. The Flow API Name autopopulates, but can be updated. Once the flow is saved, you won’t be able to update the Flow API Name. 8. Optionally, enter a Description. 9. Click **Save**. From here, build a flow tailored to your organization’s needs. We recommend reviewing [Build a Flow](https://help.salesforce.com/apex/htviewhelpdoc?id=flow_build.htm&language=en_US) in Salesforce Help for details on creating flows. ## 2\. Activate the Flow Activate the flow so it can be assigned in a Funding Program's Application Form field. 1. Click ![Setup icon](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/resources-product/images/setup.png), then click Setup. 2. Enter Flows in the Quick Find box, then select Flows. 3. Click the down arrow button (![Show more action button](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/resources-product/images/show_more_actions_icon.png)) for the flow, then select **View Details and Versions**. 4. Click **Activate**. ![Activate the flow.](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/grants_management/images/multiappsactivate_flow_.png) ## 3\. Get the Flow API Name Find the flow's API name to add to the Application Form field. ![Locate the Flow API Name.](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/grants_management/images/multiappsapiname.png) 1. Click ![Setup](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/resources-product/images/setup.png), then click **Setup**. 2. Enter Flows in the Quick Find box, then select **Flows**. 3. Click the down arrow button (![Show more action button](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/resources-product/images/show_more_actions_icon.png)) for the flow, then select **View Details and Versions**. 4. Click **Save**. 5. Copy the Flow API Name. This is needed for the next step. ## 4\. Add the API Name Add the API name of the flow to the Application Form field's values. The values available in the Application Form field are dependent on having an active flow and adding the flow's API Name as a value to the Application Form field on the Funding Program. 1. Click ![Setup](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/resources-product/images/setup.png), then click Setup. 2. Click **Object Manager**. 3. Click **Funding Program**. 4. Click **Fields & Relationships**. 5. Click **Application Form**. 6. Under Values, click **New**. 7. Enter the Flow API Name, then click **Save**. ## 5\. Assign a Flow to a Funding Program Assign the flow you created on a Funding Program. The options in the Application Form field are dependent on the values that exist in the Application Form field in the previous step. 1. Click App Launcher (![App Launcher](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/resources-product/images/app_launcher_grey.png)), then search for and select **Funding Programs**. 2. Click a Funding Program. 3. Click the pencil icon (![Pencil icon](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/grants_management/images/pencilicon.png)) next to Application Form. ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/images/icon_note.png) Note Unable to see or update the Application Form field? Ask your admin for access. Learn more in [Set Field-Level Security](https://help.salesforce.com/s/articleView?id=sfdo.gm_set_fls.htm&release=264.0.0&type=5 "Configure field-level security for grantmakers."). 4. Select a flow. For this example, we’d select the flow we just created—**Create\_Application \_Relief\_Reinvestment**. ![Select the flow from the Application Form field.](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/grants_management/images/multiapps_appformfield.png) 5. Click **Save**. ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-grants_management-264-0-0-production-enus/d4e7b98d-b7c0-4567-9e74-1c2abf270665/images/icon_note.png) Note An error occurs for the grantseeker if a flow isn't assigned to the Application Form field.