---
schema_version: "1"
id: 2edf54eec64ce1fd60fd4d7ca1c5879a14e60eee145df08a62602120cc1851dd
title: Reconcile Student Accounts
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/sfdo/264-0-0/ec_reconcile_student_accounts.md
canonical_url: https://help.salesforce.com/s/articleView?id=sfdo.ec_reconcile_student_accounts.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: 035880a33817dc1059a62ac9541ba8afc2b779d6a245782657fbea803174c4e5
description: Save staff time with automated account reconciliation that offers granular control and visibility. Provide students with a view of their financial obligations through a unified dashboard on the learner portal. To reduce administrative inquiries, students can access invoices, running balances, and full payment histories in one place. Students can also initiate payments and track their financials.
products:
  - Education
release: "264"
---
# Reconcile Student Accounts

Save staff time with automated account reconciliation that offers granular control and visibility. Provide students with a view of their financial obligations through a unified dashboard on the learner portal. To reduce administrative inquiries, students can access invoices, running balances, and full payment histories in one place. Students can also initiate payments and track their financials.

### Required Editions

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small "><colgroup><col></colgroup><tbody><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: Lightning Experience</td></tr><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: <strong>Enterprise</strong>, <strong>Performance</strong>, <strong>Unlimited</strong>, and <strong>Developer</strong> Editions with Education Cloud, <a href="https://help.salesforce.com/s/articleView?id=ind.revenue_licenses_areas_and_features.htm&amp;language=en_US&amp;type=5#revenue_licenses_areas_and_features__billing_features_by_license" target="_blank">Revenue Cloud Advanced, and the Revenue Cloud Billing licenses</a>.</td></tr></tbody></table>

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small permission">
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            <th scope="colgroup" class="slds-cell-wrap" colspan="2" style="text-align:left;vertical-align:top;" id="d163248e76">User Permissions Needed</th>
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            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d163248e76 ">To reconcile accounts:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d163248e76 ">Education Cloud Full Access</td>

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Here are the key stages to reconcile student accounts:

1. Order to Invoice: The revenue recognition phase.
    1. Define billing policies, treatments, and treatment items to generate invoices that suit your financial model. See [Create Billing Policies, Treatments, and Treatment Items](https://help.salesforce.com/s/articleView?id=ind.billing_policies_and_treatments_create.htm&language=en_US).
    2. Define payment terms to set a due date for payments and collect payments in a timely manner.See [Create Payment Terms](https://help.salesforce.com/s/articleView?id=ind.billing_payment_terms.htm&language=en_US).
    3. Create tax policies and their treatments to define the tax calculation for your invoices. See [Create Tax Policies and Treatments](https://help.salesforce.com/s/articleView?id=ind.billing_tax_policies_and_treatments_create.htm&language=en_US).
    4. Commit the product, which posts the debt to the student's account. See [Generate Invoices](https://help.salesforce.com/s/articleView?id=ind.billing_invoice_generation.htm&language=en_US).
2. Credit Memo Handling: You have two paths:
    1. Create a credit memo record (useful for general adjustments). See [Create and Apply Standalone Credit Memos](https://help.salesforce.com/s/articleView?id=ind.billing_credit_memos_standalone_user_interface_create.htm&language=en_US).
    2. Apply credit memo by using the Invoice related list. See [Create and Apply Credit Memos to Invoice Lines](https://help.salesforce.com/s/articleView?id=ind.billing_create_and_apply_credit_memos.htm&language=en_US).
3. Payment: The student verifies the generated invoice and makes the payment through the learner portal.
4. Billing or Invoice Settlement: Verification makes sure that every time money moves (or is reduced by a credit), the Invoice Settlement Information updates to reflect the new balance.

See Also:

[Manage Billing in Revenue Cloud](https://help.salesforce.com/s/articleView?id=ind.billing.htm&language=en_US)