--- schema_version: "1" id: aade44c6b27da75f3a00a3c2c0511b89d44d21e29dc65e6feffe93e06ba7240c title: Configure an Accounting Set for Revenue Cloud collection: admin version: current locale: en-us portal_url: https://docs.salesforce.com/admin/current/en-us/sfdo/264-0-0/asl_recipe_accounting_set_revenue_cloud.md canonical_url: https://help.salesforce.com/s/articleView?id=sfdo.asl_recipe_accounting_set_revenue_cloud.htm&release=264.0.0&type=5 source_site: help.salesforce.com content_type: documentation content_hash: febcd2dc52a231506a8b95b30905cc2b4044d48154f92d94e9a5f416934496bb description: For organizations with complex product catalogs and pricing structures, activities like generating quotes, billing customers, and collecting payments are critical. Regardless of their industry, these organizations manage many different types of records in Salesforce as they book, approve, and receive large volumes of transactions. products: - Education - Cross Cloud release: "264" --- # Configure an Accounting Set for Revenue Cloud For organizations with complex product catalogs and pricing structures, activities like generating quotes, billing customers, and collecting payments are critical. Regardless of their industry, these organizations manage many different types of records in Salesforce as they book, approve, and receive large volumes of transactions.
REQUIRED EDITIONS AND USER PERMISSIONS
Available in: Lightning Experience
Available in: Enterprise, Performance, Unlimited, and Developer Editions with Accounting Subledger
| User Permissions Needed |   | | --- | --- | | To set up accounting sets: | Manage Accounting Subledger | Clarissa is the Director of Sales at Ursa Major Solar. As her sales reps nurture prospective customers toward purchase commitments, she uses Salesforce to record sales quotes and invoices as they convert into recognized revenue. Accounting Subledger helps her track the flow of money accurately so that Ursa Major's accounting department has all the information needed to reconcile the books at the end of the quarter. Follow Clarissa as she configures an accounting set to generate financial records for these revenue-generating records. Requirement - The Invoice, Order, or Payment object included with Salesforce CPQ or Salesforce Billing. 1. Plan your accounting set field mapping by filling out this table. ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-accounting_subledger-264-0-0-production-enus/157531ff-70d1-4f66-a3f6-8bad55ae5e5d/images/icon_note.png) Note Clarissa mapped the fields based on the objects in Revenue Cloud, but you can map any standard or custom object that you use to track revenue-generating records. | Transaction Journal Field | Type | Invoice Field | Order Field | Payment Field | Your Field | | --- | --- | --- | --- | --- | --- | | Amount | Currency | Total Amount (With Tax) | Order Amount | Amount |   | | Committed Date | Date | Invoice Date | PO Date | Payment Date |   | | Generate Expected Revenue/Expense | Checkbox | Hold Collections | Bill Now | Paid |   | | Transaction Date | Date | Invoice Posted Date | — | — |   | | Check/Reference Number | Text | — | Order ID | Check Number |   | | Payment is Paid | Checkbox | Paid | Paid | Paid |   | | Written-Off | Checkbox | Refund | Refunded | Refunded |   | | Payment Scheduled Date | Date | Invoice Date | PO Date | Payment Date |   | | Payment Paid Date | Date | Invoice Date | PO Date | Payment Date |   | | Payment Method | Text | Payment Method | Payment Method | Payment Method |   | | Fund Name | Text | Department | Department | Department |   | 2. From the management settings for the object with the fields to map to transaction journal records, go to **Fields & Relationships**. - For each field in the previous table, confirm that your custom object has a field of a type that matches the corresponding transaction journal field. For example, the field to map to Committed Date must be a date field. - If your custom object is missing a required field or has a field of a different type, create a custom field. See [Manage Custom Objects](https://help.salesforce.com/s/articleview?id=platform.dev_objectedit.htm&type=5). 3. From Setup, in the Quick Find box, enter Accounting Sets, and then select **Accounting Sets**. 4. Click **New**. 5. Fill out these fields, and then click **Next**. | Field | Value | | --- | --- | | Name | Enter the name of your accounting set. In this setup, Clarissa calls it Invoices. | | Number of Objects | Select **1 Object Model**. | | Primary Object | Select a fee object. In this setup, Clarissa uses the Invoice, Order, or Payment object. | 6. Using the table you filled out in step 1, select values on the New Accounting Set page, and then click **Next**. Here's what Clarissa's mappings look like for each object. ![Example accounting set fields for invoice](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-accounting_subledger-264-0-0-production-enus/157531ff-70d1-4f66-a3f6-8bad55ae5e5d/accounting_subledger/images/accounting_set_invoices.png) ![Example accounting set fields for order](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-accounting_subledger-264-0-0-production-enus/157531ff-70d1-4f66-a3f6-8bad55ae5e5d/accounting_subledger/images/accounting_set_orders.png) ![Example accounting set fields for payment](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-accounting_subledger-264-0-0-production-enus/157531ff-70d1-4f66-a3f6-8bad55ae5e5d/accounting_subledger/images/accounting_set_payments.png) 7. Fill out these fields, and then save your changes. | Field | Value | | --- | --- | | Accounting Set Type | Select **Revenue**. | | Accounting Record Start Date | Select the earliest date from which you want Accounting Subledger to process records. | | Default Accrued Account Code | Enter the name of the fund to use for future payments. | | Default Write Off Account Code | Enter the name of the fund to use for refunds. | 8. On the Accounting Sets page, next to the accounting set that you created, click ![Show Actions icon](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sfdo-accounting_subledger-264-0-0-production-enus/157531ff-70d1-4f66-a3f6-8bad55ae5e5d/resources-product/images/show_more_actions_icon.png), and then select **Activate**.