---
schema_version: "1"
id: c6e8cd40a663fa5e32ffb41c29b2e4298eb86ae1c63d5a5f3a936d12769f40d8
title: Manage Sandbox Record Usage in Salesforce Spiff
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/sales/264-0-0/spiff_manage_sandbox_records.md
canonical_url: https://help.salesforce.com/s/articleView?id=sales.spiff_manage_sandbox_records.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: 60291639eefe5101e43b64b2725282af8d3786f3947c35cc8e48126c131db900
description: Based on your Salesforce Spiff license, each sandbox has limits on the amount of data that you can create. A sandbox doesn’t copy transactional data from its parent environment, but you can add or import transactional data to your sandbox. Manage sandbox data capacity by tracking the total count of transactional records against your import limits. Archive records to clear space and maintain system performance.
products:
  - Sales Cloud
  - Sales Enablement
release: "264"
---
# Manage Sandbox Record Usage in Salesforce Spiff

Based on your Salesforce Spiff license, each sandbox has limits on the amount of data that you can create. A sandbox doesn’t copy transactional data from its parent environment, but you can add or import transactional data to your sandbox. Manage sandbox data capacity by tracking the total count of transactional records against your import limits. Archive records to clear space and maintain system performance.

### Required Editions

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small edition"><colgroup><col></colgroup><tbody><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: both Salesforce Classic (not available in all orgs) and Lightning Experience</td></tr><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: <strong>Enterprise</strong>, <strong>Unlimited</strong>, and <strong>Developer</strong> Editions</td></tr><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available for an additional cost in: <strong>Professional</strong> Edition with Web Services API Enabled</td></tr></tbody></table>

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small permission">
        <colgroup>
          <col style="width:50%">
          <col style="width:50%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="colgroup" class="slds-cell-wrap" colspan="2" style="text-align:center;vertical-align:top;" id="d22324e81">User Permissions Needed</th>
          </tr>
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            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d22324e81 ">
              <p style="margin-bottom:0;">To manage sandbox records in Salesforce Spiff:</p>
            </td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d22324e81 ">
              <p>A Spiff <a href="https://help.salesforce.com/s/articleView?id=sales.spiff_users_roles_and_permissions.htm&amp;release=264.0.0&amp;type=5" title="Give users the appropriate level of access so they can be successful in Salesforce Spiff, and enforce the principle of least privilege. Assign a default role to each user, or create custom roles with access to specific Spiff functionality.">user role</a> with these permissions turned on.</p>
              <ul>
                <li>Data Sources: View</li>

                <li>Data Sources: Edit</li>

              </ul>
            </td>

          </tr>
        </tbody>
      </table>

1. In the parent environment, select a sandbox from the list of environments (1).
    
    This list appears only if you have access to more than one environment.
    
    ![Spiff Welcome dashboard highlighting the environments list](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-sales-sales_performance_management-264-0-0-production-enus/b1f2feb4-26b8-444f-97f7-be2349869d93/sales_performance_management/images/spiff/spiff_env_list.png)
2. In the sandbox, click **Data Sources**.
3. To reduce the number of records in the sandbox, next to the record type, click the three dots and select whether to archive or delete the records.
    
    See [Salesforce Spiff Sandbox and Change Set Limitations and Considerations](https://help.salesforce.com/s/articleView?id=sales.spiff_sandbox_limits.htm&release=264.0.0&type=5 "When working with Salesforce Spiff sandboxes and change sets, keep these considerations in mind.").