---
schema_version: "1"
id: 5c8067711bfbe550e4cf51448ae47411396cc61a23affa79c2492a9ec4f67e79
title: Role Fields
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/platform/264-0-0/user_role_fields.md
canonical_url: https://help.salesforce.com/s/articleView?id=platform.user_role_fields.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: 21ea5c13afb49ac55d2ba6ed9e4f49857f6921cdb4d2d0c8636af7867c1db2ec
description: The fields that comprise a role entry have specific purposes. Refer to this table for descriptions of each field and how it functions in a role.
products:
  - Security
  - Salesforce Platform
release: "264"
---
# Role Fields

The fields that comprise a role entry have specific purposes. Refer to this table for descriptions of each field and how it functions in a role.

### Required Editions

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small edition"><colgroup><col></colgroup><tbody><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: both Salesforce Classic and Lightning Experience</td></tr><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: <strong>Professional</strong>, <strong>Enterprise</strong>, <strong>Performance</strong>, <strong>Unlimited</strong>, <strong>Developer</strong>, and <strong>Database.com</strong> Editions</td></tr></tbody></table>

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small permission">
        <colgroup>
          <col style="width:50%">
          <col style="width:50%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="colgroup" class="slds-cell-wrap" colspan="2" style="text-align:center;vertical-align:top;" id="d44576e79">User Permissions Needed</th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e79 ">To create or edit roles:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e79 ">Manage Roles</td>

          </tr>
        </tbody>
      </table>

The visibility of fields depends on your organization’s permissions and sharing settings.

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small ">
        <colgroup>
          <col>
          <col>
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d44576e111">Field</th>
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d44576e114">Description</th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">Case Access</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">Specifies whether users can access other users’ cases that are associated with accounts
              the users own. This field isn’t visible if your organization’s sharing model for cases is
              Public Read/Write.</td>

          </tr>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">Contact Access</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">Specifies whether users can access other users’ contacts that are associated with
              accounts the users own. This field isn’t visible if your organization’s sharing model for
              contacts is Public Read/Write or Controlled by Parent.</td>

          </tr>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">Label</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">The name used to refer to the role or title of position in any user interface pages,
              for example, Western Sales VP.</td>

          </tr>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">Modified By</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">The name of the user who last modified this role's details, and the date and time that
              the role was modified.</td>

          </tr>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">Opportunity Access</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">Specifies whether users can access other users’ opportunities that are associated with
              accounts the users own. This field isn’t visible if your organization’s sharing model for
              opportunities is Public Read/Write.</td>

          </tr>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">Partner Role</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">
              <p>Indicates whether this role is associated with a partner account. This field is
                available only when a customer or partner site or portal is enabled for the
                organization.</p>
              <p style="margin-bottom:0;">If this checkbox is selected, you can’t edit the role. The default number of
                roles in site and portal accounts is three. You can reduce the number of roles or add roles
                to a maximum of three.</p>
            </td>

          </tr>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">Role Name</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">The unique name used by the API and managed packages.</td>

          </tr>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">Role Name as displayed on reports</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">A role name that appears in reports. When editing a role, if the <samp class="parmname">Role
                Name</samp> is long, you can enter an abbreviated name in this field.</td>

          </tr>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">Sharing Groups</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">These groups are automatically created and maintained. The Role group contains all
              users in this role plus all users in roles above this role. The Role and Subordinates group
              contains all users in this role plus all users in roles above and below this role in the
              hierarchy. The Role and Internal Subordinates group (available if Salesforce Experiences or
              portals are enabled for your organization) contains all users in this role. It also contains
              all users in roles above and below this role, excluding site and portal users.</td>

          </tr>
          <tr class="">
            <td data-label="Field" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e111 ">
              <samp class="parmname">This role reports to</samp>
            </td>

            <td data-label="Description" class="slds-cell-wrap" style="vertical-align:top;" headers="d44576e114 ">The role above this role in the hierarchy.</td>

          </tr>
        </tbody>
      </table>

#### See Also

- [Create a User Role](https://help.salesforce.com/s/articleView?id=platform.admin_roles.htm&release=264.0.0&type=5 "In the role hierarchy, users have access to records owned by or shared with users in roles below them. Roles within the hierarchy affect access on components such as records and reports.")