--- schema_version: "1" id: 277e91ce2e1efd48674f7596dd6749fdddfd1714df832af533e53af39b4300db title: Fields Available for Classic Approval Process History Reports collection: admin version: current locale: en-us portal_url: https://docs.salesforce.com/admin/current/en-us/platform/264-0-0/approval_history_reports_fields.md canonical_url: https://help.salesforce.com/s/articleView?id=platform.approval_history_reports_fields.htm&release=264.0.0&type=5 source_site: help.salesforce.com content_type: documentation content_hash: 70f140fa8dbca616a41e47a712a78a26a83fb2f9e4a30a7a645a229cbf8514d0 description: If you create a custom report type with Process Instance as the primary object and Process Instance Node as the related object, you can create approval history reports with various combinations of fields that enable you to view a detailed history of executed and in-progress classic approval processes and their individual steps. products: - Flow Builder - Salesforce Platform release: "264" --- # Fields Available for Classic Approval Process History Reports If you create a custom report type with Process Instance as the primary object and Process Instance Node as the related object, you can create approval history reports with various combinations of fields that enable you to view a detailed history of executed and in-progress classic approval processes and their individual steps. ### Required Editions

Available in: Salesforce Classic (not available in all orgs) and Lightning Experience

Available in: Essentials, Group (View Only), Essentials, Professional, Enterprise, Performance, Unlimited, and Developer Editions

Available in: Enhanced Folder Sharing and Legacy Folder Sharing

![Important](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-platform-platform_automation-264-0-0-production-enus/60568438-ec7e-4665-acd1-7c80dcbe60d5/images/icon_important.png) Important Try [Flow Approval Processes](https://help.salesforce.com/s/articleView?id=platform.automate_automated_approvals.htm&release=264.0.0&type=5 "As your company grows, so does the complexity of your approvals, often requiring input from multiple people in different departments across different time zones. This complexity can mean that you spend more time waiting for each person to complete their review in the right order. Flow Approval Processes helps you coordinate multistep reviews that involve users, systems, and conditional paths."), a modern alternative to Classic Approval Processes. This new feature provides a more flexible, user-friendly flow-based interface, and it can trigger on record changes, supporting Apex extensibility and detailed logging for compliance and audit trails. It supports dynamic routing based on data and business rules, unlike Classic Approval Processes, which are tied to specific objects and offer limited support for processes by using conditions. With Flow Approval Processes, you can monitor submitted records and quickly identify bottlenecks, giving you unprecedented visibility into approval workflows. And, like Classic Approval Processes, Flow Approval Processes don’t consume automation credits or orchestration runs. ## Process Instance A process instance represents one instance of a classic approval process. A new process instance is created each time a record is submitted for approval.

Field	Description
`Approval Process: Name`	Name of the classic approval process.
`Approval Process Instance ID`	ID of the classic approval process instance.
`Completed Date`	Date and time when the classic approval process instance was completed or recalled. If no step criteria are met and the record is auto-approved or auto-rejected, `Completed Date` and `Submitted Date` have the same values.
`Elapsed Days`	Length of time between when the record was submitted for approval and when the classic approval process was completed or recalled.
`Elapsed Hours`
`Elapsed Minutes`
`Last Actor: Full Name`	Full name of the user who most recently participated in the classic approval process instance. If no step criteria are met and the record is auto-approved or auto-rejected, `Last Actor: Full Name` and `Submitter: Full Name` have the same values.
`Object Type`	Object type of the record that was submitted for approval.
`Pending Step Name`	Name of the approval step at which the record is awaiting approval or rejection.
`Record Name`	Name of the record that was submitted for approval.
`Status`	Status of the approval process instance.
`Submitted Date`	Date and time when the record was submitted for approval.
`Submitter: Full Name`	Full name of the user who submitted the record for approval.

## Process Instance Node A process instance node represents an instance of an approval step. A new process instance node is created each time a record enters a step in an approval process. No process instance node is created when the record doesn’t meet the step criteria or if the classic approval process instance is otherwise completed without entering the step.

Field	Description
`Step: Name`	Name of the approval step.
`Step: Completed Date`	Date and time when the approval step instance was completed or recalled.
`Step Elapsed Days`	Length of time between when the record entered the approval step and when the approval step instance was completed or recalled.
`Step Elapsed Hours`
`Step Elapsed Minutes`
`Step Last Actor: Full Name`	Full name of the user who most recently participated in the approval step instance.
`Step Start Date`	Date and time when the record entered the approval step.
`Step Status`	Status of the approval step instance.

#### See Also - [Classic Approval Process History Reports](https://help.salesforce.com/s/articleView?id=platform.approval_history_reports.htm&release=264.0.0&type=5 "If you create a custom report type for classic approval process instances, users can view the historical details of completed and in-progress classic approval processes and their individual steps.") - [Considerations for Classic Approval Process History Reports](https://help.salesforce.com/s/articleView?id=platform.approval_history_reports_limitations.htm&release=264.0.0&type=5 "Understand the limitations and special behaviors when you create or view approval history reports, which provide a detailed history of classic approval processes and steps.") - [Examples of Classic Approval History Reports](https://help.salesforce.com/s/articleView?id=platform.approval_history_reports_examples.htm&release=264.0.0&type=5 "See sample reports to learn how you can obtain approval history data.")