---
schema_version: "1"
id: 8bcaf7d20098c8e85e3978cf70c631c92aae4cf2697fd4768384ce27edac29c3
title: Permission-Based Access
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/mktg/264-0-0/mc_co_permission_based_accessibility.md
canonical_url: https://help.salesforce.com/s/articleView?id=mktg.mc_co_permission_based_accessibility.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: 864629bc6527ebfed9f4f74e5146e9741641ceab21f4ed626760207381cdb8f0
description: "If you purchased Marketing Cloud Engagement Licensing after our September 2016 Release, you can access Marketing Cloud Connect functionality. You can access the features when your Marketing Cloud and CRM users are connected: enter a valid username in the Salesforce.com status field on the Marketing Cloud user record."
products:
  - Marketing
  - Cross Cloud
release: "264"
---
# Permission-Based Access

If you purchased Marketing Cloud Engagement Licensing after our September 2016 Release, you can access Marketing Cloud Connect functionality. You can access the features when your Marketing Cloud and CRM users are connected: enter a valid username in the Salesforce.com status field on the Marketing Cloud user record.

## New Feature Locations

When connected, you see Marketing Cloud Connect features in the following locations:

- Email Studio Email Admin
- Account Administration
- Global Navigation (Beta)![Quick Access Menu icon](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-mktg-mc_cross-cloud_products-264-0-0-production-enus/bd617332-480f-48e8-b283-3477883c1320/mc_cross-cloud_products/images/mc_co_lex_setup_gear.png) in Engagement Setup.

The Salesforce.com Status screen and field are available after connecting accounts through the Salesforce Integration page. From Email Studio, navigate to the user records in Email Admin.

Marketing Cloud Connect functionality is available after connecting individuals on the Salesforce.com Status field of the user record.

## User Experience Changes

Changed Marketing Cloud Connect features and functionality include:

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small ">
        <colgroup>
          <col style="width:33.33333333333333%">
          <col style="width:33.33333333333333%">
          <col style="width:33.33333333333333%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d14187e77">Changed Area</th>
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d14187e80">Release of Change</th>
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d14187e83">Changes and Notes</th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="Changed Area" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e77 ">
              <p>Salesforce (CRM) Reports</p>
              <ul>
                <li>Salesforce (CRM) Campaigns</li>
                <li>Salesforce Data Extensions (+ shared)</li>
                <li>Guided Sends</li>
                <li>Triggered Sends</li>
                <li>Salesforce Sends</li>
                <li>A/B Test</li>
                <li>Salesforce Journey Builder Activities</li>
              </ul>
            </td>

            <td data-label="Release of Change" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e80 ">September 2016</td>

            <td data-label="Changes and Notes" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e83 ">Visible after user is connected</td>

          </tr>
          <tr class="">
            <td data-label="Changed Area" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e77 ">Automation Studio</td>

            <td data-label="Release of Change" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e80 ">October 2016</td>

            <td data-label="Changes and Notes" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e83 ">
              <ul>
                <li>Visible always (no change to current behavior)</li>

                <li>Shows an error if user is not connected</li>

                <li>If the user who configured the automation remains connected,
                  non-connected users can run automations using CRM
                  audiences.</li>

              </ul>
            </td>

          </tr>
          <tr class="">
            <td data-label="Changed Area" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e77 ">Email Send Flow</td>

            <td data-label="Release of Change" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e80 ">October 2016</td>

            <td data-label="Changes and Notes" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e83 ">
              <ul>
                <li>Visible always (no change to current behavior)</li>

                <li>If the account is connected, Email Send Flow shows
                  Salesforce Reports, Campaigns, and Data Extensions.</li>

              </ul>
            </td>

          </tr>
        </tbody>
      </table>

Account-level and user-level connection to Salesforce CRM determines access to specific functionality and data.

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small ">
        <colgroup>
          <col style="width:25%">
          <col style="width:25%">
          <col style="width:25%">
          <col style="width:25%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d14187e184">&nbsp;</th>
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d14187e186">Account Enabled</th>
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d14187e189">
              <p>Account Enabled </p>
              <p style="margin-bottom:0;">+ Account Connected</p>
            </th>
            <th scope="col" class="slds-cell-wrap" style="vertical-align:top;" id="d14187e194">
              <p>Account Enabled </p>
              <p>+ Account Connected </p>
              <p style="margin-bottom:0;">+ User
                Connected</p>
            </th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e184 ">
              <p>Salesforce Integration</p>
              <p style="margin-bottom:0;">Email &gt; Admin</p>
            </td>

            <td data-label="Account Enabled" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e186 ">Available</td>

            <td data-label="Account Enabled + Account Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e189 ">Available</td>

            <td data-label="Account Enabled + Account Connected + User Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e194 ">Available</td>

          </tr>
          <tr class="">
            <td data-label="" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e184 ">
              <p>Salesforce.com Status</p>
              <p style="margin-bottom:0;">Email Admin &gt; My Users &gt; User</p>
            </td>

            <td data-label="Account Enabled" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e186 ">Not available</td>

            <td data-label="Account Enabled + Account Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e189 ">Available</td>

            <td data-label="Account Enabled + Account Connected + User Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e194 ">Available</td>

          </tr>
          <tr class="">
            <td data-label="" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e184 ">Salesforce Data Extension Sends*</td>

            <td data-label="Account Enabled" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e186 ">Not available</td>

            <td data-label="Account Enabled + Account Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e189 ">Available</td>

            <td data-label="Account Enabled + Account Connected + User Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e194 ">Available</td>

          </tr>
          <tr class="">
            <td data-label="" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e184 ">Imports from Salesforce Objects and Reports**</td>

            <td data-label="Account Enabled" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e186 ">Not available</td>

            <td data-label="Account Enabled + Account Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e189 ">
              <p>Available</p>
              <p style="margin-bottom:0;">(Non-Scope by User accounts only)</p>
            </td>

            <td data-label="Account Enabled + Account Connected + User Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e194 ">Available</td>

          </tr>
          <tr class="">
            <td data-label="" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e184 ">Engagement Functionality</td>

            <td data-label="Account Enabled" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e186 ">Not available</td>

            <td data-label="Account Enabled + Account Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e189 ">Not available</td>

            <td data-label="Account Enabled + Account Connected + User Connected" class="slds-cell-wrap" style="vertical-align:top;" headers="d14187e194 ">Available</td>

          </tr>
        </tbody>
      </table>

\*Salesforce Data Extensions (SFDEs) become visible and available for sending for all users once account-level connection is complete. Complete sends from Marketing Cloud email send flow, Salesforce Sends, guided sends, triggered sends, and A/B test sends.

\*\*Importing Salesforce Objects and Reports via Interactions is available for all users in Non-Scope By User accounts. Importing Salesforce Objects and Reports via Interactions is available for connected users in Scope By User accounts.

## Granting User Permissions

Engagement users need active Sales or Service Cloud user accounts to access Marketing Cloud Connect functionality. Grant users access by entering their corresponding Sales or Service Cloud username in their Engagement user record.

#### See Also

- [Configure Marketing Cloud and Marketing Cloud Connect](https://help.salesforce.com/s/articleView?id=mktg.mc_co_configure_the_marketing_cloud.htm&release=264.0.0&type=5 "The Marketing Cloud Engagement admin performs these tasks to configure Engagement for use with Marketing Cloud Connect.")