---
schema_version: "1"
id: 3fe984d3a6488a886df0afe06a04a831cd77b15ff8f0e5cb5a0c9419e5d15583
title: Search for Documents
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/experience/264-0-0/docs_search.md
canonical_url: https://help.salesforce.com/s/articleView?id=experience.docs_search.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: cf4af04eaac5a888c4ce70424c7447e4a6d5e3655d8b23f4e60dca49267d89eb
description: Searching returns a list of documents that match all your search terms. Search results are listed in order of the closest matches.
products:
  - Experiences
release: "264"
---
# Search for Documents

Searching returns a list of documents that match all your search terms. Search results are listed in order of the closest matches.

### Required Editions

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small edition"><colgroup><col></colgroup><tbody><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: Salesforce Classic</td></tr><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: <strong>All</strong> Editions except <strong>Database.com</strong></td></tr></tbody></table>

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small permission">
        <colgroup>
          <col style="width:50%">
          <col style="width:50%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="colgroup" class="slds-cell-wrap" colspan="2" style="vertical-align:top;" id="d6171e63">User Permissions Needed</th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d6171e63 ">To view documents:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d6171e63 ">Read on documents</td>

          </tr>
        </tbody>
      </table>

To find specific documents, use the **Find Document** button on the documents home page.

1. Click the Documents tab.
2. Enter your search terms. Salesforce searches the following fields:
    
    - Document Name
    - Keywords
    - Description
3. Click **Find Document**.
    
    The Keywords and Document Name fields are used to determine the closest matches. The fields you see are predefined and can’t be changed.
    
    ![Tip](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_tip.png)
    
    Tip To search for a phrase, use quotation marks around the words. For example, a search for _“my logos”_ returns documents whose fields or content contains that exact phrase, and ones that contain _my_ and _logos_. Without quotation marks, your search returns all documents that include any of the words in the search. For example, _my logos_ returns documents whose fields or content contains _my_ and _logos_.
4. To go to the detail page for a document, select the document or click **View**.

If your administrator enables document content search, Salesforce also performs a full-text search of the document. When a new document is uploaded or an old one is replaced, its contents are available for searches.

![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_note.png)

Note Salesforce automatically determines if the contents of a document can be searched. If the Document Content Searchable property is checked on a document, then its contents have been processed successfully and can be searched. If your document is large, it may take several minutes before Salesforce searches the contents of a document and marks the Document Content Searchable property.

You can also find documents using global search.

- Enter your search terms in the header search box.
- Select **Search Options...** from the dropdown and select Documents to narrow your search results.
- Click **Search**.

The following file types are supported for a document content search.

![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_note.png)

Note The contents of documents that exceed the maximum sizes are not searched; however, the document fields are still searched. Only the first 1,000,000 characters of text are searched. Text beyond this limit is not included in the search.

  
| File Type | File Extensions | Maximum Size |
| --- | --- | --- |
| HTML (only the text within a `<body>` tag) | .htm, .html, .xhtml | 5 MB |
| PDF | .pdf | 25 MB |
| PPT | .pot, .pps, .ppt | 25 MB |
| RTF | .rtf | 5 MB |
| Text | .c, .cpp, .css.csv, .ini, .java, .log, .sql, .txt | 5 MB |
| Word | .doc, .dot | 25 MB |
| XLS | .xls, .xlt | 5 MB, or a maximum cell limit of 100,000 cells |
| XML | .xml | 5 MB |

In some instances documents aren’t searched. For example:

- If a file extension is changed to a different format, it isn’t searched, even if both extensions are valid. For example, a .txt file that is renamed to .rtf isn’t searched.
- PDF and Word documents may have security restrictions that prevent them from being searched. To ensure that the content is searchable, set the “content extraction” property on your file to “Enabled” when creating your document.

#### See Also

- [Search for Files](https://help.salesforce.com/s/articleView?id=experience.collab_files_searching.htm&release=264.0.0&type=5 "There are a few ways to find the file you’re looking for. You can search from the global header at the top of your browser. You can use a feed search. And you can use the files-specific search field on Files home.")