---
schema_version: "1"
id: c26a6eec28108010a9f54c786b6065132509cdfae53730be7f16e4edfd9d9cf0
title: View and Edit Libraries
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/experience/264-0-0/content_workspace_detail.md
canonical_url: https://help.salesforce.com/s/articleView?id=experience.content_workspace_detail.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: 0249cdcbea92fc5a6b89583e507e76ce4d7e2d2dca37144dc39d85a098947dd0
description: When you have located a Salesforce CRM Content library in the My Libraries area of the Libraries tab home page or on a content details page, click the library name to display detailed information.
products:
  - Experiences
release: "264"
---
# View and Edit Libraries

When you have located a Salesforce CRM Content library in the My Libraries area of the Libraries tab home page or on a content details page, click the library name to display detailed information.

### Required Editions

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small edition"><colgroup><col></colgroup><tbody><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: Salesforce Classic</td></tr><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: <strong>Contact Manager</strong>, <strong>Group</strong>, <strong>Professional</strong>, <strong>Enterprise</strong>, <strong>Performance</strong>, <strong>Unlimited</strong>, and <strong>Developer</strong> Editions</td></tr></tbody></table>

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small permission">
        <colgroup>
          <col style="width:50%">
          <col style="width:50%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="colgroup" class="slds-cell-wrap" colspan="2" style="text-align:center;vertical-align:top;" id="d27625e80">User Permissions
              Needed</th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d27625e80 ">To edit a library: </td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d27625e80 ">
              <p>Manage Salesforce CRM Content </p>
              <p>OR</p>
              <p style="margin-bottom:0;"><samp class="parmname">Manage Libraries</samp>
                checked in your library permission definition</p>
            </td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d27625e80 ">To add or remove library members:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d27625e80 ">
              <p>Manage Salesforce CRM Content </p>
              <p>OR</p>
              <p style="margin-bottom:0;"><samp class="parmname">Manage Libraries</samp>
                checked in your library permission definition</p>
            </td>

          </tr>
        </tbody>
      </table>

For details about the publishing options at the top of the page, see [Upload and Publish Content](https://help.salesforce.com/s/articleView?id=experience.content_upload.htm&release=264.0.0&type=5 "Add files to libraries to take advantage of the permission setting and content delivery capabilities of Salesforce CRM Content.").

From the library title area, you can click the following quick links:

- **Browse** to [view search results](https://help.salesforce.com/s/articleView?id=experience.content_search.htm&release=264.0.0&type=5 "The Content tab displays files, content packs, web links, and Google docs that are published in your Salesforce CRM Content libraries.") showing all the content in the library.
- **Edit** to change the library name or description.
- **Delete** to delete an empty library. To delete a library that contains content, move the content to another library or delete it and then permanently delete it from your Recycle Bin.
    
    ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_note.png)
    
    Note If your Recycle Bin is empty and you are unable to delete the library, another user's Recycle Bin can contain deleted content from the same library. A library cannot be deleted until all its content is permanently deleted or moved to another library.
- **Edit Members** to add or remove library members or change their library permission.
- **Tagging Rules** to change the tagging method permitted in the library.
- **Record Types** to restrict the record types available to library contributors.
- **View Archived Content** to view a list of archived content in the library. If you don’t have the Archive Content or Manage Libraries privilege in your library permission, the archived content list only contains content that you authored and archived, not content that other authors archived.

The library detail page contains these sections.

- Members
    
    This section lists all the Salesforce CRM Content users who are members of the library. To limit the member list, enter a username and click **Filter**. You can filter by the beginning of a username but not the last name.
    
    To add new members to the library:
    
    1. Click **Add Members**.
    2. If the member you want to add isn’t listed, type their first name in the search box and click **Find**.
    3. Select members from the Available Members box. Members can include individual Salesforce CRM Content users or public groups containing Salesforce CRM Content users.
        
        ![Tip](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_tip.png)
        
        Tip If you have many Salesforce CRM Content users, create a public group and add it to a library rather than adding users to the library individually.
    4. To add the members to the library, click **Add**.
    5. Click **Next**.
        
        ![Warning](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_warning.png)
        
        Warning When you add a guest user as a member of the library, the library and files become publicly accessible.
    6. Select a library permission for each user or public group and click **Save**.
    
    To remove a member from the library, click **Remove**. To change a member's library permission, click **Edit** and choose a new library permission from the dropdown list.
- Featured Content
    
    This section lists the five pieces of content in the library most recently designated as “featured.” If no content has been featured, this section does not display. Featured content receives a higher priority than similar content in search results; for example, if 100 files contain the search criteria term sales asset, any featured files with that term appear at the top of the search results list. To see all featured content, click **Show All**. To toggle the feature status on or off, go to its [content details page](https://help.salesforce.com/s/articleView?id=experience.content_workspace_detail.htm&release=264.0.0&type=5 "When you have located a Salesforce CRM Content library in the My Libraries area of the Libraries tab home page or on a content details page, click the library name to display detailed information.").
- Top Content
    
    This section includes lists that summarize content activity in your library. Within a list, click a file icon to download the content or click the title to open the associated content details page. In the Top Content section you can choose from the following categories:
    
    - **Publication Date**—This content is sorted in descending order according to the most recent publication date. Choose the number of records you want to view from the accompanying dropdown list, or click the **Show All** button to list all the published files, Web links, and Google docs.
    - **Num Downloads**—This content is sorted in descending order according to the highest number of downloads. The bar graphic indicates how one record compares to another. Choose the number of records you want to view from the accompanying dropdown list, or click the **Show All** button to list all the downloaded content.
    - **Rating**—This content is sorted in descending order according to the highest number of thumbs-up votes. Green and red in the bar graphic represent positive and negative votes, respectively. Choose the number of records you want to view from the accompanying dropdown list, or click the **Show All** button to list all the content with votes.
    - **Num Comments**—This content is sorted in descending order according to the highest number of viewer comments. The bar graphic indicates how one record compares to another. Choose the number of records you want to view from the accompanying dropdown list, or click the **Show All** button to list all the content with associated comments.
- Popular Tags
    
    This “tag cloud” shows you how the content in your library has been labeled. Tags are descriptive terms assigned during upload or revision that help classify and organize content. Click a tag name to view search results containing all the files, Web links, and Google docs with that tag. The tag names increase in size within the tag cloud according to popularity, meaning that the largest tags have been assigned to the most content. You can choose to sort the tags alphabetically or by popularity. The tag cloud contains the 30 most popular tags.
- Recent Activity
    
    This section is a snapshot of activity within your library. It shows the most recent files, Web links, and Google docs to receive comments, votes, or subscriptions. Featured content and newly published content are also included, but new versions of existing content, archived content, and deleted content do not appear in the Recent Activity section. Use the **Older** and **Newer** buttons to scroll through records. The Recent Activity section contains a maximum of 100 records.
- Most Active Contributors
    
    This section shows the authors who have uploaded content into your library most frequently. The names increase in size according to activity, so the largest names are the authors who have contributed the most content.