---
schema_version: "1"
id: 4ca62324c70122a2f4e43e0fba390bc9694c2b0172fca08f860525140e234305
title: View and Edit Content Details
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/experience/264-0-0/content_preview.md
canonical_url: https://help.salesforce.com/s/articleView?id=experience.content_preview.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: 2c06ddb98de73930fa1a9bfa9ae08eef1d4d40cf321f70be4f1e4220fce6eb65
description: Clicking a file name on the Libraries, Content, or Subscriptions tabs opens the content details page, which is a central access point to preview content and gather information about a particular file, Web link, content pack, or Google doc in Salesforce CRM Content. Starting with the Summer '10 release, if Chatter is enabled for your organization, files posted to Chatter are also listed.
products:
  - Experiences
release: "264"
---
# View and Edit Content Details

Clicking a file name on the Libraries, Content, or Subscriptions tabs opens the content details page, which is a central access point to preview content and gather information about a particular file, Web link, content pack, or Google doc in Salesforce CRM Content. Starting with the Summer '10 release, if Chatter is enabled for your organization, files posted to Chatter are also listed.

### Required Editions

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small edition"><colgroup><col></colgroup><tbody><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: Salesforce Classic</td></tr><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: <strong>Contact Manager</strong>, <strong>Group</strong>, <strong>Professional</strong>, <strong>Enterprise</strong>, <strong>Performance</strong>, <strong>Unlimited</strong>, and <strong>Developer</strong> Editions</td></tr></tbody></table>

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small permission">
        <colgroup>
          <col style="width:50%">
          <col style="width:50%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="colgroup" class="slds-cell-wrap" colspan="2" style="text-align:center;vertical-align:top;" id="d40876e80">User Permissions
              Needed</th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To preview and download shared content:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">Member of the library</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To preview and download private content:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">None</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To upload a new version:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 "><samp class="parmname">Add Content</samp> checked in your library permission
              definition</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To archive and restore content:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">
              <p><samp class="parmname">Archive Content</samp> checked in your library permission
                definition</p>
              <p>OR</p>
              <p style="margin-bottom:0;">Author of the content</p>
            </td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To permanently delete content:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 "><samp class="parmname">Delete Content</samp> checked in your library permission
              definition</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To view and edit comments:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 "><samp class="parmname">Modify Comments</samp> checked in your library permission
              definition</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To delete comments:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 "><samp class="parmname">Delete Comments</samp> checked in your library permission
              definition</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To tag content:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 "><samp class="parmname">Tag Content</samp> checked in your library permission
              definition</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To mark content as featured:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 "><samp class="parmname">Feature Content</samp> checked in your library permission
              definition</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To deliver content from a shared library:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 "><samp class="parmname">Deliver Content</samp> checked in your library permission
              definition</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To deliver content from a personal library:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 "><samp class="parmname">Deliver Uploaded Files and Personal Content</samp> checked in
              your library permission definition</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 ">To post content from a library to a Chatter feed:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d40876e80 "><samp class="parmname">Post Content to Chatter Feeds</samp> checked in your library
              permission definition</td>

          </tr>
        </tbody>
      </table>

The Preview tab displays if your file is one of the following types:

- Microsoft® Office 97 through Microsoft Office 2007 Word, Excel, and PowerPoint. Some Microsoft Office 2007 features don’t display correctly in previews.
- Adobe® PDF. Copy-protected PDFs can't be previewed.
- JPG, BMP, GIF, and PNG.

These options are available on the Content Details page, depending on: the type of content you are viewing; your library permissions; and whether the content is in a public or private library, or from Chatter:

- Click the thumbs up or thumbs down icon to vote for the file, Web link, content pack, or Google doc. To change your vote, click the opposite icon. After you cast a vote, the Recent Activity list on the Libraries tab indicates whether you like or dislike the content.
- Click **Deliver Content** to [create a content delivery](https://help.salesforce.com/s/articleView?id=experience.content_delivery_create.htm&release=264.0.0&type=5 "A content delivery lets you convert documents such as Microsoft® PowerPoint and Word files into an optimized web-based version for easy online viewing. After you create your delivery, you can send its encrypted URL to any recipient, such as leads, customers, partners, and colleagues, and then track how often people view or download the content. Content deliveries are available in Salesforce Classic only. However, Lightning Email generates delivery-based links as email attachments for Lightning Experience users who have access to the Content Deliveries feature."). Click **Deliver Content** | **Show Content Deliveries** to [view a list of deliveries](https://help.salesforce.com/s/articleView?id=experience.content_delivery_view.htm&release=264.0.0&type=5 "On the Content Deliveries related list or the Content Deliveries list page, click the name of a content delivery to open the detail page.") associated with the content.
- For Web links or Google docs, click the **Open** button to open the Web page in a separate window. For files, click the **Download** button to open or save the file.
- Click **Subscribe** or **Subscribed** to toggle your subscription on or off.
- For files, click the Content Packs subtab to see which content packs include this file.
    - Library administrators can click **Remove from all** to remove the file from all content packs that include the file.
    - Click the name of the content pack that includes the file to view the details of that content pack.
- Click **Edit** | **Edit Content Details** to modify standard and custom fields.
- For files, click **Edit** | **Upload New Version** to [replace the file](https://help.salesforce.com/s/articleView?id=experience.content_revise.htm&release=264.0.0&type=5 "Clicking a file name on any Salesforce CRM Content tab opens the content details page.") with a new version. The version option is not available for Web links, or Google docs.
    
    ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_note.png)
    
    Note If the **Add New Version** button is unavailable, your organization has exceeded its file storage allowance and new content cannot be uploaded.
- Click **Edit** | **Archive Content** to [remove the file, Web link, content pack, or Google doc from the library](https://help.salesforce.com/s/articleView?id=experience.content_delete.htm&release=264.0.0&type=5 "There are two methods for removing content from libraries: archiving and deleting."). Authors can archive and restore their own content regardless of library permissions. If a file is in Salesforce CRM Content and also posted in Chatter, archiving it doesn't remove the Chatter post.
- Click **Edit** | **Delete Content** to [delete the file, Web link, content pack, or Google doc from Salesforce CRM Content](https://help.salesforce.com/s/articleView?id=experience.content_delete.htm&release=264.0.0&type=5 "There are two methods for removing content from libraries: archiving and deleting.") by moving it to the Recycle Bin. Authors can delete and undelete their own content regardless of library permissions. Deleting a Google doc removes the doc's association with Salesforce CRM Content but does not delete the doc in Google Apps. You cannot delete a file that is included in a content pack or content delivery. Deleting a Chatter file from the content details page deletes the file from Salesforce CRM Content and from Chatter.
- Click **Edit** | **Library Actions** and choose **Move to Another Library** to move the content to a different managing (or “home”) library. Choose **Share to Another Library** to share content into additional libraries without changing the managing library. Sharing or linking content to other libraries enables members of those libraries to find your content. If the managing library and shared library have different tagging rules, the most restrictive tagging rule applies. If you want to remove content from a library where the content is shared, click **Remove from Libraries**. This option does not remove content from its managing library.
- Click the Comments subtab to view, add, edit, or delete comments.
- Click the Versions subtab to view a list of all file versions and the reason-for-change statements provided by the authors.
- Click the Downloads subtab to view a list of all Salesforce CRM Content users who have downloaded the file. Download data is not available for Web links or Google docs.
- Click the Subscribers subtab to [view a list](https://help.salesforce.com/s/articleView?id=experience.content_subscribe.htm&release=264.0.0&type=5 "Clicking the Subscriptions tab displays the Subscriptions home page, where you can view your Salesforce CRM Content subscriptions and toggle them off or on.") of all Salesforce CRM Content users subscribed to the file, Web link, or Google doc. To subscribe to an author, click the dropdown button next to the author's name. To subscribe to a library, click the dropdown button next to the library name.

- Enter a web address for the content in the **URL** field.
    
    ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_note.png)
    
    Note The **URL** field is visible in the content details page when the contentURL parameter of contentVersion has a value.
- Click a tag name to view all the content associated with that tag. Click the arrow next to the tag to remove the tag or to subscribe to all content with that tag.
- To add a tag, enter a tag name in the Add Tags field and click **Save**. As you type a tag, Salesforce CRM Content autosuggests tags based on the tags in your My Recent Tags list in the Save or Publish window and the Popular Tags section on the Libraries tab.
    
    ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_note.png)
    
    Note If your administrator applied a library tagging rule, you aren’t able to enter new tags. If the guided tagging rule is applied, you can click **Add Tags** and choose from the list of suggested tags or enter new tags. If the restricted library tagging rule is applied, you can click **Add Tags** and choose from the list of suggested tags, but you cannot enter your own tags.
- Click the author's name to see a list of the author's published content. Click the arrow next to the author's name and choose **Subscribe to Author** to subscribe to all content published by that author.
- Click **Feature** or **Don't Feature** to toggle the “feature” designation on or off. Featured content receives a higher priority than similar content in search results; for example, if 100 files contain the search criteria term sales asset, any featured files with that term appear at the top of the search results list. Featured content is also listed on the library overview and library detail pages for quick access.
- Click a library name to view details about the library. Click the arrow next to the library name and choose **Subscribe to Library** to subscribe to all content in the library or **Show Library Content** to view a list of all files, content packs, Web links, and Google docs published to the library.