---
schema_version: "1"
id: 2ac84f70fb4c2066e5da72a9e844b475f93bec096ee9a38e0158ad5a7561a8a1
title: Contribute Google Docs to Salesforce CRM Content
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/experience/264-0-0/content_googledoc_contribute.md
canonical_url: https://help.salesforce.com/s/articleView?id=experience.content_googledoc_contribute.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: f3ef0781f5a7f04d4e17cd20225f10d49281bac82e10b2a5deb208ff22c1c613
description: Add Google Docs to libraries in Salesforce to leverage the permission setting capabilities of Salesforce CRM Content
products:
  - Experiences
release: "264"
---
# Contribute Google Docs to Salesforce CRM Content

Add Google Docs to libraries in Salesforce to leverage the permission setting capabilities of Salesforce CRM Content

### Required Editions

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small edition">
      <colgroup>
        <col>
      </colgroup>
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        <tr class="">
          <td class="slds-cell-wrap" style="vertical-align:top;">Available in: Salesforce Classic</td>

        </tr>
        <tr class="">
          <td class="slds-cell-wrap" style="vertical-align:top;">
            <p>Salesforce CRM Content is available in: <strong>Contact
                Manager</strong>, <strong>Group</strong>, <strong>Professional</strong>,
              <strong>Enterprise</strong>, <strong>Performance</strong>,
              <strong>Unlimited</strong>, and <strong>Developer</strong>
              Editions
            </p>
            <p style="margin-bottom:0;">Google Docs is available in all
              editions</p>
          </td>

        </tr>
      </tbody>
    </table> <table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small permission">
      <colgroup>
        <col style="width:50%">
        <col style="width:50%">
      </colgroup>
      <thead class="slds-text-title_caps ">
        <tr class="">
          <th scope="colgroup" class="slds-cell-wrap" colspan="2" style="text-align:center;vertical-align:top;" id="d28446e80">User
            Permissions Needed</th>
        </tr>
      </thead>
      <tbody>
        <tr class="">
          <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d28446e80 ">Creating a Google doc and linking it to a Salesforce CRM
            Content library:</td>

          <td class="slds-cell-wrap" style="vertical-align:top;" headers="d28446e80 ">
            <p>Library member with a library permission that permits
              contributing content</p>
            <p style="margin-bottom:0;">AND</p>
            <p style="margin-bottom:0;">Google Apps account </p>
          </td>

        </tr>
      </tbody>
    </table>

With Google Docs™, you can create and share on-demand documents, presentations, and spreadsheets (Google docs) and see your changes in real time as you collaborate with other users. Associating your Google docs with Salesforce CRM Content allows you to access all types of content from a single, fully-indexed location. It also ensures that your Google docs receive the feedback and tracking benefits provided by Salesforce CRM Content features such as votes, comments, and subscriptions.

![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_note.png)

Note The **Add Google Doc** button on the **Libraries** tab is available only if your Salesforce admin has enabled the Add Google Doc to Salesforce service.

## Add New Google Docs to a Salesforce CRM Content Library

1. On the **Libraries** tab or on a library detail page, click **Add Google Doc**. Log in to Google Apps if prompted.
2. Enter the Google Doc URL.
3. Click **Contribute**.
4. Enter a title and select a library. See [Publish Files to Libraries](https://help.salesforce.com/s/articleView?id=experience.content_files_upload.htm&release=264.0.0&type=5 "To publish files to libraries you can upload them from your computer, contribute them from your private library to a shared library, or share them from Chatter.") for detailed instructions on publishing content to a library.
5. Click **Publish**.

![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/images/icon_note.png)

Note While you have your Google doc open, remember to share it with other Google Apps users in your organization. Only people with access to the Google doc in their Google Apps account can open the doc from Salesforce.

## Adding Existing Google Docs to a Salesforce CRM Content Library

If you have an existing Google doc, you can publish it into a library:

1. On the Libraries tab, choose **Add Existing** from the Add Google Doc drop-down button. A list of all the Google docs in your Google Apps account displays.
2. To limit your list of docs, enter a search term or choosing to view only documents, presentations, or spreadsheets.
3. Select the Google doc that you want to add to Salesforce CRM Content and click **Contribute**.
4. Optionally, edit the title of your Google doc and/or add a description.
5. Choose a library. If you do not want to add the doc to a public library, for example if the doc is still in progress, choose **Save in my private library**.
6. Optionally, choose a language. If multi-language support is enabled, the Language dropdown list is displayed . If you do not choose a language, Salesforce associates your content with your personal language setting. If users restrict their content searches to a particular language, only content associated with that language is displayed in the search result set.
7. To publish the content on behalf of another author, choose that author from the dropdown list.
8. Tag your content. Your tagging permission depends on the tagging rule assigned to the library:
    - If the library does not have a tagging rule or if your administrator assigned the open tagging rule, you can enter tags in the Tags field. As you type a tag, Salesforce CRM Content autosuggests tags based on your My Recent Tags list and the Popular Tags section on the Libraries tab. The My Recent Tags list on the Contribute window shows the 20 tags that you used most recently. To add a tag, click it to automatically add it to the Tags field.
    - If your administrator assigned the guided tagging rule, you can choose from the list of suggested tags or enter a new tag. To add a suggested tag, click it to automatically add it to the Tags field.
    - If your administrator assigned the restricted tagging rule, you must choose from the list of suggested tags. When you select a tag, it turns green.
    - You can't change or delete tag names. You can remove tags from a document, but that doesn't delete the tag.
    - Tags are case insensitive. You can't have two tags with the same name even if they use different upper and lowercase letters. The case of the original tag is always used.
9. If multiple record types are available, choose one from the dropdown list. The record type determines which custom fields appear for you to categorize and define your content.
10. After completing the custom fields, click **Publish** or **Save**.