--- schema_version: "1" id: 57b46b534bbd72888ac3ed0767acc3875b259d94670bee345ec1e814a15f7ed7 title: Share Files with Groups collection: admin version: current locale: en-us portal_url: https://docs.salesforce.com/admin/current/en-us/experience/264-0-0/collab_files_sharing_groups.md canonical_url: https://help.salesforce.com/s/articleView?id=experience.collab_files_sharing_groups.htm&release=264.0.0&type=5 source_site: help.salesforce.com content_type: documentation content_hash: 8a0c2f19f6e5ab7a6160651a81eadd81a01c256608e55fb0bbfd484ac30d8f0f description: Share files in Chatter with public or private groups so that members of the groups can view and download the files from their feed. products: - Experiences release: "264" --- # Share Files with Groups Share files in Chatter with public or private groups so that members of the groups can view and download the files from their feed. ### Required Editions
Available in: Salesforce Classic and Lightning Experience
Available in: Group, Essentials, Professional, Enterprise, Performance, Unlimited, Developer, and Contact Manager Editions
Share a file with a private or unlisted group so that only members of the group can see it. Share a file with a public group so that all Chatter users in your company can see it. By default, anyone who can see a file can share it. To share a file with one or more Chatter groups: 1. Share the file from one of these locations: - On the detail page of the file you want to share, click ![Share File](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/collaboration/images/file_share.png) **File Sharing Settings** | **With group**. Or click **Show All** on the Shared With list then click **Groups** in the Sharing Settings dialog box. - Next to the file in a feed, click **More Actions** | **File Sharing Settings** then click **Groups** in the Sharing Settings dialog box. - Next to the file on the Files page, the Files Owned by list, or the Group Files list, click ![FilesActionsArrow](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/collaboration/images/file_actions_arrow.png) **Share with groups**. - On a file hover, click ![Share file](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/collaboration/images/file_share.png) **Share File** then click **Groups** in the Sharing Settings dialog box. 2. Enter the name of the group you want to share the file with, and select it by clicking its name. Repeat this step to share with more groups. 3. Select access levels for each group. By default, private group access is set to **Collaborator**, while public group access is set to **Viewer**. 4. Optionally, add a message to your post. You can @mention people and groups in your message to notify them and post the file in their feed. 5. Click **Share** and **Close**. The file is posted to each group that you shared it with and @mentioned. A private file shared with a private or unlisted group becomes a privately shared file and displays the privately shared icon (![Privately Shared](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/collaboration/images/file_privately_shared.png)). The file is posted to the group's feed, and only the file owner and group members can find and view the file. All users in your company can view any file that’s shared with a public group. A file that’s shared with a public group displays the “your company” icon (![Company-wide](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/collaboration/images/file_company_wide.png)), and is posted to the group's feed. To stop sharing a file with a person or group, in the Sharing Settings dialog box, click ![blue X button](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-experience-collaboration-264-0-0-production-enus/1aab5b5e-c990-4b8c-840a-6fb18af49709/collaboration/images/eop_following_on.png) next to the person or group's name. - There is no share button or option on the file detail page on an Experience Cloud site or in an internal org, if the file originated from the site. Documents from the Documents tab and attachments from the Notes and Attachments related list aren't listed on Files home. And they can't be shared as Salesforce Files. - If content files are part of a content pack or delivery, they can be shared with more people than shown in **Share with People**. - A file can be shared a maximum of 2000 times. This count includes shares with records, people, and groups. If a file is approaching the maximum number of shares, consider creating a public link or making the file public by posting it to your feed. #### See Also - [Group Files Lists](https://help.salesforce.com/s/articleView?id=experience.collab_group_recent_files.htm&release=264.0.0&type=5 "In Salesforce Classic, the Group Files list shows a group’s recently posted files.") - [View Where a File Is Shared](https://help.salesforce.com/s/articleView?id=experience.collab_files_shared_with.htm&release=264.0.0&type=5 "Find out who can see a file and their level of access. From the File Detail page, you can access a full list of every person or object the file is shared with.")