---
schema_version: "1"
id: 539dce9b68b615871e128cb604284f59664687f807433926bc8fd411e3ca4796
title: Export a Report to Run in the Background
collection: admin
version: current
locale: en-us
portal_url: https://docs.salesforce.com/admin/current/en-us/analytics/264-0-0/reports_background_export.md
canonical_url: https://help.salesforce.com/s/articleView?id=analytics.reports_background_export.htm&release=264.0.0&type=5
source_site: help.salesforce.com
content_type: documentation
content_hash: 5c43560f8bac0b0ebcf55e32c0bcaa1508f4f107474f211dc6ae44ed896490e8
description: To set up a report to run in the background, you have to export it in a special way.
products:
  - Cross Cloud
release: "264"
---
# Export a Report to Run in the Background

To set up a report to run in the background, you have to export it in a special way.

### Required Editions

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small edition"><colgroup><col></colgroup><tbody><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: Salesforce Classic</td></tr><tr class=""><td class="slds-cell-wrap" style="vertical-align:top;">Available in: <strong>All</strong> editions except <strong>Database.com</strong></td></tr></tbody></table>

<table class="slds-table slds-table_bordered slds-max-medium-table_stacked slds-m-bottom_small permission">
        <colgroup>
          <col style="width:50%">
          <col style="width:50%">
        </colgroup>
        <thead class="slds-text-title_caps ">
          <tr class="">
            <th scope="colgroup" class="slds-cell-wrap" colspan="2" style="text-align:center;vertical-align:top;" id="d69798e65">User Permissions
              Needed</th>
          </tr>
        </thead>
        <tbody>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d69798e65 ">To export reports to the background:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d69798e65 ">Background Report Export</td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d69798e65 ">To view reports exported to the background by other users:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d69798e65 ">
              <p>Background Report Export</p>
              <p>AND</p>
              <p style="margin-bottom:0;">View All Data</p>
            </td>

          </tr>
          <tr class="">
            <td data-label="User Permissions Needed" class="slds-cell-wrap" style="vertical-align:top;" headers="d69798e65 ">To manage reports exported to the background by other users:</td>

            <td class="slds-cell-wrap" style="vertical-align:top;" headers="d69798e65 ">
              <p>Background Report Export</p>
              <p>AND</p>
              <p style="margin-bottom:0;">Modify All Data</p>
            </td>

          </tr>
        </tbody>
      </table>

![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-analytics-analytics-264-0-0-production-enus/295fead5-b71d-4e1c-9886-4af4d53400b6/images/icon_note.png)

Note Running reports in the background is only supported in the Report Wizard. The Report Builder doesn’t support running reports in the background.

1. Create a report in the Report Wizard.
2. Click **Export Details** and choose **Run Background Export** from the drop-down button.
    
    ![Tip](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-analytics-analytics-264-0-0-production-enus/295fead5-b71d-4e1c-9886-4af4d53400b6/images/icon_tip.png)
    
    Tip When running an existing report, click this button to avoid waiting for report results to display.
3. Select a file encoding setting and a file format in which to export the report.
4. Choose how to save the report parameters.
    
    - Click Save revisions to save any parameter changes you made to the report before exporting. Selecting this option overwrites the parameters of the original report.
    - Click Save revisions to a copy to create a new report before exporting. If you select this option, enter a name and description for the report, and choose a report folder in which to save the report parameters.
    
    ![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-analytics-analytics-264-0-0-production-enus/295fead5-b71d-4e1c-9886-4af4d53400b6/images/icon_note.png)
    
    Note Only parameters are saved, not results. To view report results, you must view report details from the background report exports list.
5. Click **Start Background Export**.

When your report has finished running and its results are ready for viewing, a link to the report details is emailed to you. You can download report results from the report exports list. You can only download data that you have permission to view.

![Note](https://sf-zdocs-cdn-prod.zoominsoftware.com/tdta-analytics-analytics-264-0-0-production-enus/295fead5-b71d-4e1c-9886-4af4d53400b6/images/icon_note.png)

Note If commas aren’t appropriate for your locale, use a tab or other delimiter. Specify your delimiter in Data Loader Settings (**Settings** | **Settings**).

In the unlikely event that a background export of a report fails, an email notification is sent to you. Reports exported to the background can fail for a number of reasons. For example, between the time you exported the report and the export process began, fields may have been deleted from the report, the report may have been deleted, or the status of the custom report type from which the report was created may have been changed to “In Development.”